Download a PDF receipt or invoice for any UniLink payment in under a minute — with the billing details your accountant needs.
- Every UniLink payment generates a downloadable PDF receipt automatically accessible from Dashboard → Settings → Billing → Payment History.
- Receipts include plan name, amount charged, payment date, and VAT if applicable — ready for expense reporting or tax filing.
- You can update your billing address and VAT number so future invoices reflect your business details.
Expense reports, tax filings, and client reimbursements all require proper documentation — and "I paid for it, trust me" doesn't hold up with an accountant. UniLink generates a professional PDF receipt for every charge to your account, and you can download any of them at any time from your billing history. Whether you need last month's invoice for a quarterly report or a receipt from two years ago for an audit, the full history is always accessible from your dashboard.
What Billing Documents UniLink Provides
UniLink generates a receipt for every successful payment. For subscription charges — monthly or annual plan payments — this receipt functions as a tax invoice and includes your plan name, billing period, amount charged in your currency, payment method (last four digits of your card), and the transaction date. If your account has a VAT number on file, the VAT amount and your VAT ID appear on the document as well. These details make the receipt acceptable for business expense claims in most jurisdictions without any modification.
In addition to being available for manual download, UniLink automatically emails a copy of each receipt to the email address on your account immediately after every charge. This means even if you forget to download it at the time, the receipt is already in your inbox. The email is sent from [email protected] with a subject line that includes the charge amount and date, making it easy to find in search. If you need receipts sent to a different address — for example, to a shared finance team inbox — you can update the billing notification email in your settings separately from your login email.
For Business plan users and above, UniLink also supports adding company name, full business address, and VAT registration number to invoices. This transforms the receipt into a formal business invoice with your organization's details pre-populated, which is a requirement for VAT reclaim in the EU and UK and for corporate expense processing in many large organizations. These fields are set once in your billing settings and applied to all subsequent invoices automatically.
How to Get Started
- Log in to the UniLink dashboard at app.unilink.us using your account credentials.
- Click your account avatar or username in the top-right corner to open the account menu, then click Settings.
- In the Settings sidebar, click Billing. This opens your billing overview showing your current plan and next renewal date.
- Scroll down to the Payment History section. Every charge to your account is listed here with the date, amount, and a status indicator showing whether the payment succeeded.
- Click the Download Invoice button (or the invoice icon) next to any payment to download the PDF receipt directly to your device.
How to Use Billing Documents
- To update the business details that appear on your invoices, go to Settings → Billing → Billing Information and enter your company name, registered business address, and VAT or tax ID. Click Save — these details appear on all future invoices and can be requested retroactively on recent ones via support.
- To change the email address that receives automatic receipt notifications, go to Settings → Notifications → Billing Email and enter the address you want used. This can be different from your login email.
- To download multiple receipts at once, use your browser's built-in PDF handling. Open each invoice PDF in a new tab and save it with a consistent naming convention (e.g., unilink-2025-01.pdf) before moving to the next.
- If you need a receipt reissued with updated billing details (for example, you added a VAT number after the charge was processed), contact UniLink support via the Help section in the dashboard. Support can reissue recent invoices with corrected details within 30 days of the original charge.
- For annual plan users, the single annual receipt covers the full subscription period. Keep it on file for the entire year; your accounting software may need it at both the start and end of the fiscal year if your billing period doesn't align with your fiscal year.
Key Settings
| Setting | What It Does | Recommended |
|---|---|---|
| Billing Email | Email address that receives automatic receipt copies after every charge | Set to a shared finance inbox if managing for a business |
| Company Name | Business name printed on invoices instead of or in addition to your personal name | Set before your next renewal if using for business expenses |
| Billing Address | Full address printed on invoices; required for VAT compliance in many regions | Use your registered business address for corporate invoices |
| VAT / Tax ID | Your business VAT or tax registration number; adds VAT breakdown to invoices | Required for EU/UK VAT reclaim; add immediately if applicable |
| Currency | The currency in which charges are processed and receipts are denominated | Set at signup; contact support to change if your billing region changes |
Get the Most Out Of Billing Documents
If you manage multiple UniLink accounts — for instance, one for your own page and one for a client — each account maintains its own separate billing history. Log in to each account individually and download receipts as needed. There is no cross-account invoice consolidation currently, so keep separate folders for each account if you are reconciling expenses across multiple UniLink subscriptions.
Annual plans generate one receipt at the time of the annual charge rather than twelve monthly receipts. This simplifies bookkeeping for most people, but if your accounting system requires monthly accrual entries, you can note the annual receipt and divide the cost manually across months for your internal records. The PDF includes the billing period (start and end date of the annual subscription) which makes this calculation straightforward.
For freelancers and solopreneurs who use UniLink as a business tool, the monthly subscription cost is typically a deductible business expense in most tax jurisdictions. Keep the receipts in a dedicated folder (cloud storage works well) organized by year. At tax time, you can total the annual spend easily and attach the PDFs to your filing documentation without having to log back into UniLink to retrieve them.
Clients who are on the Business plan can also export a full billing history summary. Rather than downloading individual PDFs one at a time, they can request a consolidated billing report from support that lists all charges within a specified date range in a single spreadsheet. This is particularly useful for annual audits or switching accountants, where you need to hand over a clean expense record without downloading dozens of individual files.
Troubleshooting
| Problem | Cause | Fix |
|---|---|---|
| Payment History section is empty | Account has never been charged (free plan) or you're logged into the wrong account | Confirm you're logged into the account with an active paid plan; free-plan accounts have no billing history |
| PDF download opens a blank page | Browser pop-up blocker is preventing the PDF from opening in a new tab | Allow pop-ups for app.unilink.us in browser settings, or right-click and "Save link as" if the option appears |
| Invoice shows personal name instead of company name | Business billing details not set in Billing Information | Add company name and address in Settings → Billing → Billing Information; contact support for a reissue of recent invoices |
| Automatic receipt email not received | Email delivered to spam, or billing email is set to a defunct address | Check spam for [email protected]; verify and update the billing email address in Settings → Notifications |
- PDF receipts for every charge are always available in Payment History — no expiry
- Automatic email delivery means receipts arrive without you having to log in
- VAT number and business address fields produce compliant invoices for EU/UK tax reclaim
- Billing email can be set independently of login email for team finance workflows
- No bulk download — each receipt must be downloaded individually from the dashboard
- Retroactive invoice corrections (adding VAT number after the charge) require a support request
- Consolidated billing reports across multiple accounts are not available self-serve
Frequently Asked Questions
Where do I find past invoices in the UniLink dashboard?
Go to Settings → Billing → Payment History. Every successful charge is listed chronologically with a Download Invoice button next to each entry. The full history is accessible regardless of how long ago the payment was made.
Can I get a receipt that shows my company's VAT number?
Yes. Go to Settings → Billing → Billing Information and enter your VAT registration number. This number will appear on all future invoices. For invoices already issued, contact UniLink support to request a reissued version — this is available within 30 days of the original charge date.
Does UniLink charge VAT on subscriptions?
VAT applicability depends on your billing country and whether you have a valid VAT number on file. EU businesses with a VAT ID registered in their country may be eligible for reverse charge. Check your invoice PDF — VAT line items appear explicitly when applicable. For specific tax advice, consult your accountant.
I switched plans mid-month. Will I get receipts for both charges?
Yes. Each charge generates its own receipt. If you upgraded mid-cycle, you will have one receipt for the prorated charge at plan switch and another for the full next cycle. Both appear in Payment History with their respective dates and amounts.
Can I send receipts directly to my accountant or finance team?
The most efficient method is to set the billing notification email (Settings → Notifications → Billing Email) to your finance team's address. They'll automatically receive a copy after every charge. Alternatively, download the PDFs and forward or upload them to your accounting software manually.
- Every charge generates a downloadable PDF receipt at Settings → Billing → Payment History.
- A copy is automatically emailed to your billing address after every payment — check your inbox before downloading.
- Set your company name, address, and VAT number before your next renewal to ensure compliant invoices.
- The billing notification email can be set to a finance team address independently of your login email.
- For retroactive corrections or consolidated billing reports, contact UniLink support directly.
Need your latest receipt right now? Head to Settings → Billing → Payment History in the UniLink dashboard. Not yet on a paid plan? See what's included in each plan at unilink.us/pricing.