How to Collect RSVPs for an Event on UniLink (Free and Paid Event Registrations)

Set up event registration with a Form block, Countdown Timer, optional paid tickets via the Shop block, and automated confirmation emails — all from one page.

Whether you're running a free webinar, a paid workshop, or an in-person meetup, collecting registrations is the most operationally painful part of organizing an event. Building a separate registration page, wiring up an email tool, collecting payments, and sending reminders usually involves at least three different services and a morning of setup time. UniLink consolidates all of that into a single page you can have live in under 30 minutes. This guide walks through the full setup for both free and paid events, and covers online-only events as well as in-person gatherings.

What the Event RSVP Setup Does

The RSVP setup on UniLink combines several blocks into a registration flow. The Form block captures attendee information and sends a confirmation email automatically when someone submits. The Countdown Timer block displays a live countdown to the event date, which consistently increases registration conversions by creating a sense of time pressure. For paid events, the Shop block handles ticket sales and Stripe payment processing without requiring a separate ticketing platform.

All registrations appear in your UniLink Dashboard under the Form block's submissions view. You can export the list as a CSV at any time — useful for sending bulk reminder emails, managing a door list for in-person events, or importing attendees into a CRM for follow-up after the event.

For online events, you can conditionally reveal the meeting link — either by including it in the confirmation email or by embedding it in a block that only shows after a successful form submission. This prevents the link from being shared publicly before the event.

How to Get Started With Event RSVP Collection

1. Create your event page — in your UniLink Dashboard, click "Add New Page" (or edit your existing page). Give the page a descriptive title like "Spring Workshop 2026 — Register Here" so it's identifiable in your Dashboard list.
2. Add an Overview block — describe the event: what it is, who it's for, what attendees will learn or experience, date, time, and location (or "online via Zoom"). A clear event description reduces low-quality registrations from people who didn't understand what they signed up for.
3. Add a Countdown Timer block — set the target date and time to your event start. Place this block prominently, either directly after the Overview or just above the Form. The visual countdown creates urgency and is one of the most reliable conversion drivers on registration pages.
4. Add a Form block for free RSVPs — configure the fields: First Name, Last Name, Email (required), and optionally a "Will you attend in person or online?" dropdown for hybrid events. Enable confirmation email in the Form settings and write a confirmation message that includes the event details and any instructions for joining.
5. Add a Shop block for paid tickets (if applicable) — create a product for your ticket tier (e.g., "General Admission — $25"), set the price, and connect Stripe. If you have multiple ticket tiers (early bird, VIP, general), create one product per tier. The Shop block handles inventory limits automatically — set a cap equal to your venue or platform capacity.
6. Set up a day-of reminder — in the Form block's automation settings, configure a follow-up email to send 24 hours before the event. Include the meeting link (for online events) or venue address and parking details (for in-person events) in this email. Reminder emails reduce no-show rates by 30–50%.
7. Share the page link — copy your UniLink URL and post it in every channel where your audience will see it: email newsletter, Instagram bio, LinkedIn post, Twitter/X, and any community or Slack groups relevant to your event topic.

How to Manage RSVPs and Tickets

1. Monitor submissions in real time — in your Dashboard, click on the Form block to see all registrations as they come in. The list shows each submission with timestamp, so you can track registration velocity (useful for deciding whether to extend promotion).
2. Export the attendee list — use the CSV export button in the Form submissions view to download your full attendee list. Do this at least once 24 hours before the event and again 2 hours before, in case of late registrations.
3. Check Shop block sales — for paid events, the Shop block's order view shows individual ticket purchases with payment status. All successful Stripe payments appear here. Refunds can be initiated directly from this view.
4. Send a broadcast email to all registrants — if you need to send an update (venue change, schedule shift, technical problem), use UniLink's email broadcast feature to reach everyone who submitted the Form in one action.
5. Close registrations when full — to stop accepting new signups, either set a capacity limit on the Shop block (for paid tickets) or toggle the Form block to "closed" in its settings. You can optionally display a "Registration closed" message to visitors who arrive after capacity is reached.
6. Archive the page after the event — set the page to draft status once the event is over so it doesn't continue showing up in search or confuse visitors. Alternatively, update the Overview block text to say "This event has passed — sign up below to hear about future events" and replace the Form with an email capture form.
7. Follow up with attendees — export the final attendee list and send a post-event email with any promised resources, a replay link, or information about your next event. This follow-up step is where most event organizers miss significant re-engagement opportunities.

Key Settings Explained

How to Get the Most Out of Event RSVPs on UniLink

The single biggest lever for event registration numbers is how early you open registrations. Open registration at least two to three weeks before your event, not a few days before. For larger events (over 100 people), open four to six weeks out. The Countdown Timer is most effective in the last 72 hours, so you want a base of early registrants before that urgency window kicks in.

For paid events, consider offering an early-bird tier at a 20–30% discount for the first 20–30 tickets. Create this as a separate Shop product with its own inventory limit. When the early-bird tier sells out, the psychological effect on remaining visitors ("others are buying") consistently accelerates general admission sales. You can replicate this for free events by offering a "priority access" tier that guarantees a specific seat or front-row access for a small fee.

Online events benefit significantly from a clear "what you need to attend" section in the Overview block. List the software, hardware, or access requirements explicitly. Attendees who are unclear on what they need to join are more likely to no-show, regardless of how interested they were during registration. Clarity here is directly correlated with attendance rate.

After the event, don't abandon the page. Update the Overview block to describe the next event in the series, or convert the Form block to a waitlist for your next cohort. The page already has SEO momentum and whatever links you shared — redirecting that existing traffic toward a future action is significantly more efficient than building a new page from scratch.

Troubleshooting Common Issues